Review process

The outcome of Breeze’s latest analysis is shown at the very top of each page within your Confluence.

☝️Please notice: Although slightly different in style, the labeling shown at the top of each page corresponds to the labeling that is shown in the overview.

This analysis outcome is the result of the workflow rules that have been assigned to the space, in which the page is contained. If the triggering workflow contains persons to notify about the page status, the analysis report will mention these persons and either ask for a review (in case of the REVIEW REQUIRED label) or for archiving (in case of the ARCHIVABLE label).

On a page, reviewers can decide how to proceed by clicking on the status badge at the very top, which in the case of REVIEW REQUIRED opens up the following page status dialog.

If the reviewer decides that the page is still relevant, it can be marked as up to date by clicking the corresponding button. This will reset the REVIEW REQUIRED badge to UP TO DATE and also reset the conditions that have triggered the state change in the workflow.

Take for example a page that has been automatically marked for “review required” because it has not been viewed for 60 days, as specified in the corresponding workflow. When the page is then manually marked as “up to date” by a reviewer, the “last viewed” date will be set to the actual date.

If the reviewer however decides that the page is no longer needed, it can be marked for archiving by clicking the corresponding button. The reviewer can then also add a comment, which will then show up in the archiving component. This helps space admins (or persons in charge of archiving) understand why pages are no longer needed.

Manual labeling of pages

Besides the automatic labeling of Breeze, which is the result of the workflow execution of the automated content analysis, Breeze also allows to mark pages as REVIEW REQUIRED or ARCHIVABLE manually. This manual labeling can be done for single pages or complete page trees, which is, for example, useful when a page tree contains all information of a particular project that has been finished and hence shall be archived.

To access manual page labeling, open the page status dialog on top of the page and click the ”…” buttton.

Here you can select to manually mark pages as REVIEW REQUIRED or ARCHIVABLE.

In the following dialog you can decide to also mark descendants of this page, i.e. mark the complete page tree. In case of marking pages as ARCHIVABLE, you can also provide a comment, which will afterwards show in the archiving component of Breeze.

☝️Please notice: Labeling a complete page tree may take a while and depends on the number of pages within the tree. Please make sure to not click and keep the popup open until the operation is completed.

Excluding pages from the content analysis

Depending on your Confluence content, you may want to exclude pages from the automated content analysis, i.e., prevent Breeze from automatically labeling these pages as REVIEW REQUIRED or ARCHIVABLE.

A typical example might be pages with content known to not change over time, like the company vision, corporate ID, or branding material. Or, as another example, the analysis reports created by Breeze. Once created, a report does not change, which is why these reports are excluded from the content analysis by default.

To exclude pages, open the page status dialog on top of a page and click on the ”…” button.

Then click on “Exclude page”.

And decide to either exclude the single page and/or to exclude all descendants, i.e. the whole page tree.