Reports and notifications

Based on the workflow mechanics, Breeze will generate an analysis report for each space with an assigned workflow as a result of an automated or manual workflow execution.

A report is created as a normal Confluence page and stored within the page tree of the corresponding space:

SPACE_NAME → Pages → Breeze reports

Breeze creates the page “Breeze reports” at the top of the page level hierarchy within each space with an assigned workflow. New reports will be added as sub-pages to this page. This is true even if the parent page “Breeze reports” is moved to another location within the space.

The first section of the report contains a space summary of metrics relating to the outcome of the latest workflow execution.

• The actual content quality or space health and its change since the last report
• The total number of pages within the space
• The total number and percentage of pages that are marked as DRAFT
• The total number and percentage of pages that are marked as IN APPROVAL
• The total number and percentage of pages that are marked as UP TO DATE
• The total number and percentage of pages that are marked as REVIEW REQUIRED
• The total number and percentage of pages that are marked as ARCHIVABLE
• The total number and percentage of pages that are marked as EXCLUDED from the analysis

The second section contains a list of Pages to review. As a result of the defined workflow for the given space, it mentions the notified users and their pages to review. This way, the whole team has an overview of the outcome of the content analysis, while the notified people can immediately start their review process.

Likewise, the section Archivable pages mentions the notified users and their pages to archive.