Review & Approval Workflows for Confluence
The missing piece of Confluence to make it a truly usable knowledge management platform for high-quality content.
The problem
Confluence has no built-in structured review and approval workflows
With missing review and approval workflows, teams struggle to identify outdated pages, confirm when content is still up to date, and run structured approval processes in Confluence. The result is scattered low-quality content, delayed reviews, and unclear accountability that slows business operations.
- Missing review cadence
- Outdated pages go unflagged and reviews drift without clear intervals.
- Approvals without a workflow
- Sign-offs live in comments and email, not in a structured approval process.
- Unclear accountability
- Without structured workflows, decisions disappear, and ownership becomes hard to verify.
- No reporting or central status overviews
- Teams cannot easily track what needs to be reviewed, approved, and quickly lose track of things to be done.
The solution
Review workflows for identifying outdated content
Breeze flags outdated content for review or archiving, keeping your knowledge base up-to-date without manual cleanup.
- Reviews based on page updates or views.
- Flag pages for review based on days without update or view.
- Reviews based on fixed cadence.
- Schedule recurring reviews so pages are checked on a consistent interval.
- Role-based and individual notifications.
- Notify page owners, space owners, or selected reviewers automatically.
- Status reports about pages to review and archive.
- Get reports and lists of pages needing review or archiving.
- Auto-archiving of outdated pages.
- Automatically archive pages after they stay in archivable status.
Approval workflows for ensuring high-quality content
Breeze adds approval workflows to Confluence pages so teams stay compliant and ensure publishing high-quality content.
- Various approval types.
- Choose simple or multi-step approvals and decide on which users or groups to involve.
- Approval conditions and due dates.
- Use first-response, majority, or everyone-must-approve rules with deadlines.
- Approval presets.
- Allows users to choose from predefined approval options.
- Seperate editing from approval and publishing.
- Create working copies to approve changes before they go live.
- Approval lists and reporting.
- View drafts and pending approvals in dedicated lists.
Manual work vs. structured workflows
| Area | Confluence only | With Breeze |
|---|---|---|
| Reviews | Basic reviews utilizing Confluence automation | Advanced review workflows considering conditions, ownership, notifications, and reports |
| Approvals | Manual logging via page comments or rudimentary page statuses | Structured sign‑offs with dedicated approval workflows |
| Escalations | No deadlines or reminders | Approval due dates and reminders |
| Ownership | One owner per page without accountability | Multi-page and space ownership, clear accountabilities in review and approval workflows |
| Compliance | Limited evidence for compliance readiness | Structured audit trails, sign-offs with timestamps |
| Reporting | No centralized reporting | Dedicated components for review, approval, and archiving |
Workflow use cases
Breeze review and approval workflows help compliance and knowledge teams manage document control in Confluence.
- ISO 27001 control reviews
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Assign control accountability, trigger required reviews, and preserve evidence for audits.
- ISO 9001 document control
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Keep controlled documents compliant with required approvals and frequent document reviews.
- Govern critical content
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Apply required sign-offs for policies and procedures, with clear accountability and ownership.
- Keep documents up to date
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Ensure reviews happen on time with status reports, reminders, and simple to follow review workflows.
- Seperate editing from approval and publishing
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Align teams on consistent sign-off steps that separate editing from approval and publishing.
- Track stale content
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Trigger automatic reviews based on outdated content that has not been updated for a given time.
Words from our customers
We have worked with hundreds of amazing people
“The B1NARY team has been great to work with and was very responsive to our questions as we've rolled out our document control workflow. The app has been a game changer for us.”
“I cannot recommend this Addon or this team enough! If you have any interest at all give it a try and schedule a live demo. You won't be disappointed.”
“Very quick ninja-like response detailing the steps to follow in reaching on a desired solution. Very helpful.”
“Very easy to use, no training needed for users: if you understand the way Confluence works, you'll understand how to use Breeze right away.”
“Great app, helps us a lot in the document review process. Superb support as well, always friendly, quick and helpful. Thanks! :)”
“Great customer service that is incredibly responsive! Breeze is simple and intuitive and doesn't require training to use.”
“⭐️⭐️⭐️⭐️ (4/4 stars)”
Control your Confluence documents.
Schedule a demo or install Breeze to start Confluence review and approval workflows today.