Document Lifecycle Management for Confluence
Manage every stage of your Confluence documentation —
from creation and approval to
review and archiving.
The problem
The challenge of managing Confluence content
Without structure and automation, Confluence content tends to grow out of control. Pages become outdated, ownership fades, and information loses reliability. Teams spend hours chasing reviews or manually updating documentation that no one fully trusts.
- No clear ownership or accountability
- Pages fall out of date when no one’s responsible for maintaining them.
- Outdated content
- Old pages clutter spaces and make reliable information hard to find.
- Missed reviews and forgotten pages
- Manual tracking leads to delays and inconsistent updates.
- Audit stress
- Gathering review evidence at the last minute wastes time and adds risk.
The solution
Breeze Document Management
Breeze puts you in control of your Confluence content. It integrates with your Confluence pages, automates reviews, and keeps every piece of content compliant and easy to maintain.
- Predefined, easy-to-use lifecycle stages.
- Set up in minutes with built-in lifecycle stages that adapt to your needs.
- Review and approval workflows.
- Save time by automating reviews with flexible approvals and due dates.
- Clear accountability and ownership.
- Improve reliability by assigning owners and reviewers to every page.
- Bulk reviews and archiving of outdated content.
- Keep Confluence tidy by finding and archiving stale pages in bulk.
- Reports and analytics.
- Gain instant insight into content health, review progress, and responsibilities.
Native Confluence vs. with Breeze
| Area | Confluence only | With Breeze |
|---|---|---|
| Page lifecycle | Ad‑hoc, unclear states | Clear stages with workflow logic |
| Approvals | Manual logging via page comments | Structured sign‑offs with dedicated approval workflows |
| Reviews | Rudimentary identification of outdated pages (via Confluence automation, requires Premium) | Advanced review processes with reports, notifications, and ownership |
| Ownership | Page owners with unclear responsibilities | Multi-page and space ownership, clear accountabilities in review and approval workflows |
| Maintenance | Stale content & clutter that is difficult to manage | Automated identification of outdated content, bulk clean‑up & archiving |
| Audit readiness | Last‑minute evidence hunt | Readiness at hand with audit log entries, approval histories, and data exports |
The best choice for various use cases
Breeze fits various use cases - ranging from cleaning spaces from outdated content to ensuring compliance in more regulative environments.
- Compliance
-
Breeze helps teams ensure that all Confluence content meets regulatory and company standards by providing structured workflows for consistent review and approval.
- ISO 27001
-
Fulfill the requirements of ISO 27001 regarding Confluence document management, e.g. by establishing periodic page reviews or consistent approval workflows.
- Governance
-
Ownership roles, responsibilities, and automated workflows help to align content quality, compliance, and brand integrity with an organization’s standards and goals.
Words from our customers
We have worked with hundreds of amazing people
“The B1NARY team has been great to work with and was very responsive to our questions as we've rolled out our document control workflow. The app has been a game changer for us.”
“I cannot recommend this Addon or this team enough! If you have any interest at all give it a try and schedule a live demo. You won't be disappointed.”
“Very quick ninja-like response detailing the steps to follow in reaching on a desired solution. Very helpful.”
“Very easy to use, no training needed for users: if you understand the way Confluence works, you'll understand how to use Breeze right away.”
“Great app, helps us a lot in the document review process. Superb support as well, always friendly, quick and helpful. Thanks! :)”
“Great customer service that is incredibly responsive! Breeze is simple and intuitive and doesn't require training to use.”
“⭐️⭐️⭐️⭐️ (4/4 stars)”
Join teams managing Confluence documents with Breeze.
Get a guided demo or install the app and set up your first workflows in minutes.